Job Description

Job Description

Job Description

The Advocacy and Education Specialist (“Specialist”) is responsible for providing comprehensive operational and administrative support that enables the Advocacy & Education team to effectively manage committees, regulatory initiatives, and stakeholder engagement across multiple priorities.The Specialist serves as a central point of organization and execution—managing schedules, maintaining data systems, coordinating meetings and events, and supporting internal and external communications. This role ensures the team operates efficiently and is well-supported in delivering advocacy initiatives and education programs.

Job Responsibilities

• Manage calendars, schedule committee meetings, and coordinate meeting logistics, including preparation of agendas, materials, and minutes
• Track action items and committee activities using established workflows and tracking tools
• Maintain organized documentation and data systems (e.g., SharePoint), ensuring accuracy, version control, and accessibility of advocacy materials
• Compile and format reports, summaries, and communications for internal and external use
• Coordinate logistics and provide administrative support for advocacy meetings, events, and stakeholder engagement activities
• Staff liaison (eventually) for advocacy and education working groups, working up to staff liaison for subcommittees that meet infrequently
• Support internal coordination and communication to ensure timely progress across advocacy and education initiatives
• Provide support for learners experiencing login issues, navigation issues, and progress-tracking errors in our learning management system (LMS).
• Provide administrative support for the RCEP portal and PDH issuance, ensuring 100% accuracy in credit reporting and the timely delivery of completion certificates to participants.
• Provide logistical support for live webinars and online training, managing attendee registration, invoicing, technical troubleshooting, and chat moderation while maintaining a professional and interactive environment.
• Provide logistical support for in-person training events (1-2 times per year), managing guest check-ins and the ordering, setup, and cleanup of breakfast and lunch while maintaining a professional and welcoming environment.
• Other duties as assigned.

Education & Experience

• Impeccable organization, professionalism, and communication skills are a must
• Detail-oriented and able to work independently while managing multiple priorities
• Demonstrated proficiency in Microsoft products (Teams, Outlook, PowerPoint, Word, etc.) for agendas, minutes, and formal documentation
• Basic Microsoft Excel for tracking regulatory deadlines, action items, and committee activities
• Proficiency working with SharePoint and cloud-based document management systems for organized file storage and version control
• Experience handling confidential or sensitive information with discretion
• Preferred: Experience with Microsoft Teams (or similar) and supporting virtual meetings
• Preferred: Experience supporting committees, boards, or association environments
• Minimum one to two (1-2) years of professional administrative experience

Work Environment & Physical Demands

• Work predominantly in office/home office, frequent computer use, office environment, extended periods sitting at computer; some moderate lifting, standing and physical activity during meetings and events
• This position is geographically based in Arlington Heights, Ill., with regular remote work-from-home two days per week.

\nCompany Description

AMCA International is the global authority on air movement and control—the only association exclusively dedicated to testing, certifying, and verifying product performance so manufacturers can prove it, price it, and protect it. We are a highly regarded international, non-for-profit organizations. Through education and active advocacy, we do our best to provide a forward-moving environment for each of our members. Above all else, we strive to advance the industry and improve the community that it encompasses.

Company Description

AMCA International is the global authority on air movement and control—the only association exclusively dedicated to testing, certifying, and verifying product performance so manufacturers can prove it, price it, and protect it. We are a highly regarded international, non-for-profit organizations. Through education and active advocacy, we do our best to provide a forward-moving environment for each of our members. Above all else, we strive to advance the industry and improve the community that it encompasses.

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